Committees
PURPOSE: Reviews REALTOR® association Bylaws & Policies & Procedures regularly for clarity, enforceability, and practicality. The Bylaws and Policy committee shall prepare such revisions or amendments to the Bylaws and the Policy and Procedures Manuals of the WBBOR and shall prepare official resolutions and proclamations as directed by the President or the Board of Directors.
MEETINGS: This committee shall have a meeting in first quarter of the year and other meetings as needed. Minutes are to be taken at all meetings and a copy is to be given to the President and Board AE. A permanent record of all committee meetings is to be maintained at the Board office.
RESPONSIBILITES: Review By-Laws and Policy & Procedures Manual and make changes as necessary or as directed by the Board of Directors.
COMPOSITION: (6 Members) This Committee shall consist of a Chairperson & Vice-Chairperson and a minimum of four (4) additional members to serve two year staggered terms. Members of this committee shall be appointed initially in terms of one (1) and two (2) year terms. New appointments shall be made for two year terms as each term expires. Chairperson and Vice-Chair are to be selected from members, who have served on the committee. The President shall be an ex-officio member of this committee and shall be notified of all committee meetings.
PURPOSE: To meet and decide what project(s) their committee is going to undertake and to recommend them to the Board of Directors for their approval for the coming year. Shall participate in at least one public/community project or program i.e., “Get out and Vote”, energy conservation, crime prevention, drug rehabilitation, the Homeless, during the year.
MEETINGS: Minutes are to be taken at all meetings and a copy is to be given to the Vice-President of Administration & Finance and the Board AE. A permanent record of all committee meetings is to be maintained at the Board office.
RESPONSIBILITIES: Determine at first of year, projects to undertake for community service. Shall designate and recommend to Board of Directors for their approval use of budgeted funds for year. Shall notify finance committee of any financial expenses projected for the year.
COMPOSITION: This committee shall consist of a Chairperson selected by the President, a Vice-Chairperson selected by the President Elect. The committee will be made up of eight (8) other members at large. Chairperson and Vice-Chair are to be selected from serving on the committee. The President shall be an ex-officio member of this committee and shall be notified of all committee meetings.
PURPOSE: To plan, implement and oversee 5K Fundraising event and raise funds to distribute equally between Walton and Barrow Counties for Christmas shopping for under privileged children.
RESPONSIBILITIES: This committee is totally responsible for organizing and assigning job responsibilities for a successful 5K event; Reporting the financial status and having a follow-up meeting after the event with recommendations for next year.
COMPOSITION: This committee shall consist of a Chairperson selected by the President, a Vice-Chairperson selected by the President Elect, one member of Finance Committee (or Trustee) plus eight (8) other members at large. Chairperson and Vice-Chair are to be selected from serving on the committee. The President shall be an ex-officio member of this committee and shall be notified of all committee meetings
MEETINGS: Minutes are to be taken at all meetings and a copy is to be given to the President-Elect and Board A.E. A permanent record of all committee meetings is to be maintained at the Board office.
PURPOSE: The function of this committee is to establish and review Board Operation policies and to provide liaison between the AE and the Board of Directors; review office policies and procedures and to review and approve staff job descriptions; to review and present the total administration and operations financial needs to the Board of Directors; to review and give recommendations for specific expenditures pertaining to the operation of the Board office not included in the budget and recommends association finances that will adequately support a well-rounded program of activities for members. Prepares the annual budget and considers any policies affecting the financial conditions of the Board. All actions of this committee require approval of the Board of Directors.
MEETINGS: Committee shall prepare a budget for upcoming year to be presented for approval at the December Board of Directors Meeting. Minutes are to be taken at all meetings and a copy is to be given to the Treasurer and the Board AE. A permanent record of all committee meetings is to be maintained at the Board office.
RESPONSIBILITIES: Establish the budget. Consider any monetary request from each committee. Any financial transaction not in the budget must be referred to this committee for recommendation before the Board of Directors can make a final decision.
This committee is to recommend policy and procedures for the following:
- To review office space, facilities, and equipment necessary for efficient office operation and maintenance. Committee to oversee Building Maintenance along with the AE.
- To review all applicable insurance, including facility, contents, workman’s comp, and errors and omissions.
- Within Budgetary guidelines, review and recommend salary for staff/employees.
COMPOSITION: (10 Members) - This committee shall consist of the Treasurer who shall serve as Chairperson, the Chair of Trustees who shall serve as Vice-Chairperson, President, President-Elect, 1st Vice-President, Immediate Past President, and remaining four (4) Trustees.
*Committees appointed only
PURPOSE: To plan, implement and oversee the Annual Golf Tournament. Committee is responsible for selling sponsorships and raising funds to meet the annual budget.
RESPONSIBILITIES: The Golf committee is totally responsible for organizing and assigning job responsibilities for a successful Golf Tournament; Reporting the financial status and having a follow-up meeting after the event with recommendations for next year.
COMPOSITION: This committee shall consist of a Chairperson selected by the President, a Vice-Chairperson selected by the President Elect, one member of Finance Committee (or Trustee) plus eight (8) other members at large. Chairperson and Vice-Chair are to be selected from serving on the committee. The President shall be an ex-officio member of this committee and shall be notified of all committee meetings
MEETINGS: Minutes are to be taken at all meetings and a copy is to be given to the President-Elect and Board A.E. A permanent record of all committee meetings is to be maintained at the Board office.
PURPOSE: To plan, implement and oversee any RPAC Fundraising event and raise funds to achieve/exceed annual RPAC goal.
RESPONSIBILITIES: This committee is totally responsible for organizing and assigning job responsibilities for a successful RPAC event; Reporting the financial status and having a follow-up meeting after the event with recommendations for next year.
COMPOSITION: This committee shall consist of a Chairperson selected by the President, a Vice-Chairperson selected by the President Elect, one member of Finance Committee (or Trustee) plus eight (8) other members at large. Chairperson and Vice-Chair are to be selected from serving on the committee. The President shall be an ex-officio member of this committee and shall be notified of all committee meetings
MEETINGS: Minutes are to be taken at all meetings and a copy is to be given to the President-Elect and Board A.E. A permanent record of all committee meetings is to be maintained at the Board office.
PURPOSE: Reviews and must be acquainted with any and all legislation (local, state, national) that affects real estate. Educates members on legislative activity, increases political awareness, serves the local, state and national governments through analysis and suggested action in important legislation. At least one member attends GAR State & Local Governmental Affairs Committee weekly meeting while the legislature is in session. Monitors new laws affecting the real estate business, motivates board members to work in political areas, represents the WBBOR in all city and county government meetings, and increases our awareness of the substantial impact we can create as individuals and REALTORS® on the political system. Promote The REALTORS® Political Action Committee, which is organized and operated primarily for the purpose of collecting contributions to support political issues and candidates for state and local political office in the State of Georgia. It is a voluntary, non-profit, unincorporated committee of individual REALTORS and others, and is not affiliated with any political party.
RESPONSIBILITIES: Attend State, County & City meetings and keep Board informed of any changes that affect real estate business. Encourage 100% member participation in RPAC contributions. Educate membership on why they should contribute to GARPAC and how contributions are used. Promotes and recognizes different levels of participation in GARPAC. Promotes involvement in fundraising activities to benefit RPAC.
MEETINGS: Minutes are to be taken at all meetings and a copy is to be given to the Vice-President of Governmental Affairs and Board A.E. A permanent record of all committee meetings is to be maintained at the Board office.
COMPOSITION: This committee shall consist of a Chairperson and Vice-Chairperson selected by the President-Elect, with the approval of the Board of Directors. The President shall be an ex-officio member of committee and shall be notified of all committee meetings
PURPOSE: The function of this committee is to encourage qualified persons to attain membership status; to propose methods, consistent with the Bylaws, to aid in developing and conserving membership.
Promotes proper use of the REALTOR® Service mark of the National Association; assists and educates members and the public in the proper use of the service marks.
MEETINGS: Minutes are to be taken at all meetings and a copy is to be given to the Treasurer and Board AE to be presented to the Board of Directors. A permanent record of all committee meetings is to be maintained at the Board office.
RESPONSIBILITIES: This committee shall:
● Prepare and disseminate promotional materials to stimulate membership.
● Prepare monthly reports reflecting membership status.
● Develop and propose policy concerning the billing and collection of membership dues and prescribed late charges in accordance with the Board’s Bylaws.
● Review membership applications for new members and make recommendations to the Board of Directors regarding approval for membership.
● Develop, update and distribute membership package of benefits.
● Have an annual Membership Drive to recruit new REALTOR® and Affiliate Members.
● Shall perform a membership audit between July 15 and September 1 comparing member office rosters, Board membership roster and the GREC report.
● Shall be responsible for comparing Orientation attendance with newly approved membership to make sure new members comply with Orientation attendance.
COMPOSITION: (7 Members) This committee shall consist of a Chairperson selected by the President, a Vice-Chairperson selected by the President Elect. The committee will be made up of five (5) other members at large. Chairperson and Vice-Chair are to be selected from serving on the committee. The President shall be an ex-officio member of this committee and shall be notified of all committee meetings.
PURPOSE: At least two (2) months before the annual election, a nominating committee of 6 Realtor members shall be appointed by the President with the approval of the Board of Directors. The Nominating Committee shall be responsible for annually selecting qualified candidates for Board Officers and for the positions to be filled on the Board of Directors and shall present slate of nominees to Board of Directors for approval. The positions to be nominated are President-Elect, 1st Vice-President, Treasurer, six (6) Local Directors and the number of State Directors permitted by GAR Bylaws (based on Board membership on July 31 of preceding year). In addition to the elected Directors, the Immediate Past President shall serve as a Local Director and the President shall serve as a State Director by virtue of his/her office during the term of his/her presidency. The current President-Elect shall succeed to the office of the President. The approved slate of Officers & Directors are to be presented to the general membership for approval at the Annual membership meeting usually held in August.
MEETINGS: Minutes are to be taken at all meetings and a copy is to be given to the President and the Board A. E. A permanent record of all committee meetings is to be maintained at the Board office.
RESPONSIBILITIES: Prepare a slate of Officers & Directors to enhance the Board’s image and productivity; Obtains commitments from nominees; Conducts election process as established in the By-Laws/ Policy & Procedures. This committee shall also give written notice to all nominated Officers and Directors delegating their duties and responsibilities prior to the election.
COMPOSITION: (6 Members) This committee shall consist of a minimum of six members as follows: The Past President two years out shall serve as Chairperson and the most Immediate Past President shall serve as Vice-Chairperson. The current President-Elect shall select two appointees for two year terms and the current President’s two appointees from last year shall serve last year of their two year term.
*Committees appointed only
The President, with the approval of the Board of Directors, shall appoint an election committee of three (3) REALTOR® members to conduct the election. Members of the Election Committee cannot be members of the nominating committee.
The election shall take place at the annual meeting or where permitted by law, electronically. In case of a tie vote, the issue shall be determined by lot.
PURPOSE: Promotes regular attendance at general membership meetings; promotes awareness of the solid educational background needed for real estate sales; provides local educational programs with quality instructors for credited continuing educational hours; plans and facilitates at least four (4) three hour CE classes; plans and facilitates a minimum of two (2) scheduled orientation classes, including one required ethics class a year to the entire membership; plans and facilitates a Fair Housing/Cultural Diversity class to be held during the month of April. Develop and recommend policy promoting equal opportunity in housing and diversity within the real estate industry. Encourage members to adopt, in letter and in spirit, the Code for Equal Opportunity in Housing and Employment, as adopted by the National Association of REALTORS®, and any subsequent amendments thereto, wherein REALTORS® pledge to offer equal professional service and opportunity to all people without regard to race, color, religion, sex, handicap, familial status, or country or national origin. Promotes and supports the state's GRI programs, promotes and supports all NAR approved designations. Inform and encourage all Board members to attend the GRI educational classes offered each year. The committee also informs all members of existing scholarships available at our local Board and also at the state level. Committee has the responsibility of getting applications to members, receiving application by deadlines, following guidelines and awarding scholarships subject to availability of funds.
MEETINGS: Minutes are to be taken at all meetings and a copy is to be given to the 1st Vice-President and the Board A. E. A permanent record of all committee meetings is to be maintained at the Board office.
RESPONSIBILITIES: Schedule and facilitate Continuing Education Classes and Ethics Class; Book speakers and make arrangements for facilities for classes to be held; send out notices, take reservations, plan refreshments. Encourage fair housing cultural diversity education programs for the membership.
Encourage REALTORS® to use the Equal Housing Logo, Stickers & Posters. Work to identify the concerns and needs of minority members and to assist in the development of actions to address those concerns and needs. Make arrangements for Orientation classes, speakers & notices. Notify members of local and state scholarships. Making sure applications are available to members. Solicit applications for State Scholarships.
COMPOSITION: (7 Members) This committee shall consist of a Chairperson selected by the President, a Vice-Chairperson selected by the President Elect. The committee will be made up of five (5) other members at large. Chairperson and Vice-Chair are to be selected from serving on the committee. The President shall be an ex-officio member of this committee and shall be notified of all committee meetings.
PURPOSE: This committee establishes criteria and presents the various Board awards. Anyone serving as President during time of consideration for any award shall not be considered for that award. Committee selects nominees for GAR REALTOR® of the Year and GAR Good Neighbor Award, with the approval of the Board of Directors. Committee also will send in applications to NAR for Emeritus members that meet the NAR qualifications.
MEETINGS: Minutes are to be taken at all meetings and a copy is to be given to the President and the Board AE to be presented to the Board of Directors. A permanent record of all committee meetings is to be maintained at the Board office.
RESPONSIBILITIES: Send nomination forms to all members with criteria for each award prior to Oct. 31st. Review all nominations and select award recipients. Order awards and present at Holiday Social or scheduled awards meeting. Everything discussed and decided is to remain confidential within the committee. Submit publicity to media within two weeks of presenting award. Board will be responsible for purchasing ads in the Walton & Barrow newspapers and will notify Budget & Finance Committee of any financial impact on budget.
COMPOSITION: (9 Members) This committee shall consist of the following members, who are able and willing to serve: The last three (3) REALTOR®’s of the Year, Immediate Past President, Last year Humanitarian/Silver Box recipient and Four (4) Appointees serving two (2) year staggered terms, for a total of nine members. The Appointees will be chosen by the President. The Chairperson and Vice-Chairperson will be selected from these members. If a past REALTOR® of the Year is also a member of the committee by virtue of being the Immediate Past President or is unable to serve on the committee, the next past REALTOR® of the Year, able and willing to serve will be selected.
*Committees appointed only
PURPOSE: To plan, implement and oversee the annual Circle of Excellence Awards presentation meeting. To determine if all applicants have met the criteria established by the Board of Directors of the Walton-Barrow Board of REALTORS® for the Circle of Excellence. The Circle of Excellence Committee shall be authorized to set an application fee, with approval of the Board of Directors, prior to asking for applications for membership in the Circle of Excellence.
MEETINGS: Committee has to meet within 5 business days after the application deadline to check applications. Any errors have to be corrected within 3 business days with no addition of sales/leases to the application. Minutes are to be taken at all meetings and a copy is to be given to the President-Elect and Board A. E. A permanent record of all committee meetings is to be maintained at the Board office.
RESPONSIBILITIES: Review the rules for admission for possible revision of rules and set fees at the beginning of the year and submit to Board of Directors for approval before submitting to all brokers.
Notify members of deadlines for application. Review applications verifying the satisfaction of the requirements for membership in the COE in accordance with the current rules for admission. Collect fees and order awards, coordinate with local newspapers to submit names and/or photos for publication within two weeks of presentation of awards. This sub-committee shall notify the Administration & Finance Committee of any budgetary impact.
COMPOSITION: This committee shall consist of a Chairperson selected by the President, a Vice-Chairperson selected by the President Elect. The committee will be made up of five (5) other members at large. All members of the subcommittee have to be past Circle of Excellence Award Recipients.
Chairperson and Vice-Chair are to be selected from serving on the committee. The President shall be an ex-officio member of this committee and shall be notified of all committee meetings.
PURPOSE: is to plan, implement and oversee the annual Holiday Social.
RESPONSIBILITIES: The Holiday Social committee is totally responsible for organizing, raising money and carrying out the annual Christmas Party.
MEETINGS: Minutes are to be taken at all meetings and a copy is to be given to the President-Elect and Board AE to be presented to Board of Directors. A permanent record of all committee meetings is to be maintained at the Board office.
COMPOSITION: Members (8) This committee shall consist of a Chairperson selected by the President, a Vice-Chairperson selected by the President Elect. The committee will be made up of five (5) other members at large. Plus at least one Trustee or member of Finance Committee. Chairperson and Vice-Chair are to be selected from serving on the committee. The President shall be an ex-officio member of this committee and shall be notified of all committee meetings
PURPOSE: To raise yearly funds to offset revenue by offering sponsorship opportunities to Affiliates.
RESPONSIBILITIES: Plans all membership meetings and obtains sponsorships for membership meetings. Committee must provide one political speaker discussing local, state or national political legislative or school board affairs at one membership meeting. Obtain commitments for Sponsors & Speakers by December of preceding year. Send letters verifying time, date, location, topic, time limit on speech, at first of year and two weeks prior to meeting. Purchases gifts for speakers. Thank you letters are to be sent after meeting. Also serves as host/hostess to Sponsors and Speakers. Committee assists President as needed with program. Committee is responsible for providing media coverage of Board events, including taking pictures and writing articles for newspaper and Georgia REALTOR® magazine.
MEETINGS: Minutes are to be taken at all meetings and a copy is to be given to the President-Elect and Board A. E. A permanent record of all committee meetings is to be maintained at the Board office.
COMPOSITION: This committee shall consist of: President-Elect shall serve as Chairperson, 1st Vice-President shall serve as Vice-Chair, Treasurer, Chair of Golf, Chair of RPAC Fundraising, Chair of Circle of Excellence, Chair of Second Fundraiser, Chair of Holiday Social and three (3) additional appointees.
The President shall be an ex-officio member of committee and shall be notified of all committee meetings.
PURPOSE: The Strategic Planning Committee shall assist the Walton Barrow Board of REALTORS® in taking strategic long-term perspective about its larger environment, how it serves its members, and the role it should play within the real estate industry.
RESPONSIBILITIES:
- Shall strive to achieve a continued adherence to and implementation to the Walton Barrow Board of REALTORS® Strategic Plan to achieve its Vision and Core Values. Shall work with the leadership team to perpetuate a culture within the association, its Committees and its Membership surrounding the Strategic Plan.
- Shall assess the Walton Barrow Board of REALTORS® larger environment from the perspectives of its members and other key "stakeholders" (i.e., those organizations and groups which impact, and are impacted by, the Walton Barrow Board of REALTORS®)
- Shall create a formal process for discussing and agreeing about the implications of this assessment among a broad cross-section of Walton Barrow Board of REALTORS® leadership
- Shall define the most critical strategic issues and the responses to those issues covered by the strategic plan.
- Shall confine its activities to its specific purpose(s) as defined in the Policies and Procedures as outlined in the purpose and duties & responsibilities.
MEETINGS: The Committee shall participate in a facilitated retreat in each odd numbered year (2025, 2027, 2029…). Any requests for funds are to be channeled through the Finance Committee for inclusion in its report to the Board of Directors as to the budgeting impact of such funds requests.
COMPOSITION: (13 Members) President, President-Elect, Immediate Past President, First Vice President, Treasurer, one Trustee, two Past WBBOR Presidents and five (5) At-Large members Restrictions: The five At-Large appointments may not be Past WBBOR Presidents or Trustees and no more than two (2) from same company. The President shall select one of the At-Large Members to serve as Chair; President-Elect shall select one of the At-Large Members to serve as Vice-Chair.